CHAPTER 1 GENRALL PROVISIONS OF GMMAF
Definition and Mission: GMMAF is a not-for- profit sports organization with no discrimination and free of politics. GMMAF It was established by the GM Mohammadullah Omar Imandost in 27th of April 2012. It undertakes to respect the provisions of the Olympic Charter and the World Anti-Doping Code and to abide by the decisions of the IOC. Based on IOC guidelines, the GMMAF undertakes, in accordance with its mission and role at Global level, to participate in actions to promote nation’s talent and to promote women in sport. It also undertakes to support and encourage the promotion to sports ethics, to fight against doping and to demonstrate a responsible concern for environmental issues.
GMMAF also specifies the mutual rights and principal obligations of official and active organizations existing within the global sport structure including the National Committees and determines the criteria required for the activities of such organizations.
The mission of the GMMAF is to develop and promote Mixed Martial Arts worldwide.
To develop and maintain Olympic activities, human values, promote athletic ethics.
The GMMAF Committee shall help and support member organizations to develop the qualities and quantities of their respective kind of sport, particularly helping the MMA and other sports events approved by GMMAF Committee to take place in the best way possible.
Maintaining the living environment and contribution to MMA is one of the all-time commitments of GMMAF Committee, which the organization will stay fully committed to that.
To provide administrative support to the members.
To assist the member nations.
Organize global championships, International events and National tournaments between states and countries.
To respect disciplinary action taken by the anti-doping committee, as required for the good conduct of GMMAF including, but not limited to suspension for some period of time, a fine, exclusion from participation in upcoming events of GMMAF or any organization associated with GMMAF.
Develop specific services for its members and provide them with assistance and support and increase the level of recognition of GMMAF members worldwide.
Coordinate and protect the common interest of its members.
To develop competitive sports in the country, based on a scientific approach, particularly through preparing grounds for the development of potential talents, and promote the physical, psychological and intellectual abilities of athletes.
To expand “Sport for All” particularly by organizing the public and encouraging the people to practice sports and safeguard their health and hygiene through sport, and train the young future-making generation of the country.
To take the necessary measures against any discrimination, violence and corruption in sport; to disseminate sport ethics and fight against doping.
To adopt and implement the World Anti- Doping Code, thereby ensuring that the Committee’s anti-doping policies and rules, membership and/or funding requirements and results management procedures conform with the World Anti-Doping Code and respect all the roles and responsibilities that are listed within the World Anti-Doping Code.
To assist and support the national sports federations in exercising their respective activities in an autonomous manner and in close collaboration and coordination with the International Sports Federations.
The national sports federations must be in a position to exercise their activities in accordance with the rules of their respective International Federations and their respective statutes shall be subject to approval of their respective International Federations. When any issue arises with respect to a national sport federation, the Committee must immediately inform and consult with the International Federation concerned and must work together with this national federation and the International Federation concerned to find a jointly acceptable solution.
To prepare and communicate the minimum standards for a national sports federation to benefit fully from the assistance of the Committee, provided that such standards do not conflict with any regulations of the International Federations to which the national sports federations are affiliated and with the current national rules.
To apply supreme management and supervision on the trend of preparation, selection and dispatch of athletes to the International level as well as regional events and any other levels recognized by the GMMAF. The GMMAF committee have the exclusive authority for the representation of the countries at the regional, continental or world championships.
To expand efficient international communication with all sports bodies active in the field of sport particularly with the International Committee, International Federations, Continental Confederations, National Committees and other recognized international organizations active in sport.
To provide possible assistance to representative offices and secretariats of the international federations, Asian confederations and other international bodies based in any country panda extend full support to competent country representatives in acquiring and preserving official sport positions in the federation.
To assist in developing women sports in the country in all dimensions quantitatively and qualitatively.
To support public organizations active in the field of sport worldwide.
To select from the cities of the country, the candidate city applying to host the events recognized by the International Committee.
The Committee has exclusive rights in this respect;
To set up and manage economic institutions and companies, if necessary, towards raising funds for the Committee and to sign contracts with financial sponsors provided that the collection of funds shall serve exclusively for the Committee to accomplish the mission, role, objects, duties and activities for which it is established according to the present Statutes.
To cooperate and establish good relations with governmental and non- governmental organizations which can assist the Committee to achieve its objectives and discharge its duties.
To confront any political, legal, religious, social and economic pressures or any demands or influence exerted by true and legal persons, legal entities, governmental and non-governmental organizations and groups, which are contradictory to international sport rules.
THE BODIES OF THE COMMITTEE:
The bodies of the Committee are as follows:
- a) The General Assembly
- b) The Executive Board
- c) The General Secretariat
- d) The National Teams’ Monitoring Center
Composition of the Assembly:
- a) Any GMMAF member
- b) The Active representatives
This election shall be based on two main criteria: the representative’s level of achievement and his/her ethical characteristics.
- c) The presidents of national federations or, in case of absence of the president, a representative duly appointed by and from among the executive body of the national federation, which are members of their respective international organizations which are members of the International Committee.
Note: This category of members must always constitute the voting majority of the General Assembly of the Committee.
- f) The members of the Committee’s Board of Management;
Note1: Other interested true or legal persons may be included in the composition of the Assembly with the approval of the General Assembly and without a right to vote. Such persons shall be admitted as members in accordance with a by-law to be approved by the General Assembly. The General Assembly is the highest decision-making body of the GMMAF which should decide on the affiliation of any new member Voting or non- voting.
Note 2: No person expelled from the International Committee shall be admitted as a member to the Assembly.
Note 3: All the members of the Assembly must be known as having good ethical standing and good reputation in the society.
Note 4: Governmental and public authorities and officials cannot appoint any of the members of the Committee
Note 5: Affiliation of new members: Any member wishing to apply for membership to the Committee shall apply to the Executive Board and the application shall be presented at the next General Assembly for final decision.
Note 6: Termination of Membership:
A member may cease to be a member for the following reasons
Upon cessation of membership if the member does no longer fulfill the requirements of the present Statutes.
Upon expulsion in case of violation of the present Statutes or Code of Ethics, subject to a decision made by the General Assembly and after having given a reasonable opportunity to the member concerned to be heard. Such decision shall be made by a majority of the votes cast by the voting members present.
Dissolution of a member Organizations.
A final decision must be made by the next general Assembly, provided the suspension is still at force at that time.
- With respect to natural issue:
Upon death, resignation or loss of the position for which he/she is entitled to be a member;
Upon conviction of a criminal offense;
Upon expulsion in case of violation of the present Statutes or the Ethics, subject to a final decision made by the General Assembly and after having given a reasonable opportunity to the member concerned to be heard. Such decision shall be made by a majority of the votes cast by the voting members present.
Note 7: Measures and Sanctions: When a member has failed to fulfil its duties and tasks, has infringed the present Statutes
Or the Code of Ethics, thus endangering the interests, dignity and reputations of the Committee or has not respected or implemented the decisions or resolutions of the organs of the Committee, or fails to comply with the conditions of membership as provided under the present Statutes, it is subject to the following graduated measures and sanctions (depending on the gravity of the facts and the level of damage or infringement): – Warning – Suspension – Expulsion Decision to pronounce a warming can be made by the Executive Board after having given a reasonable opportunity to the member concerned to be heard. The Executive Board shall report accordingly at the next meeting of the General Assembly.
Decision to pronounce a suspension or an expulsion is made by the General Assembly after having given a reasonable opportunity to the member concerned to be heard. Such decision shall be made by a majority of at least two third of the votes cast by the voting members present.
Note 9: Registry of Members: A members’ registry must be established and kept regularly up-to-date under the responsibility of the Secretary General. This registry shall, in particular, include the following information: member’s name and address; date of membership; type of membership; membership status.
Duties and Powers of the General Assembly:
The General Assembly is the highest decision-making authority in the Committee and shall have in particular the following duties and powers:
- a) To study, evaluate and adopt the Committee’s annual performance report which shall be presented to the Assembly by the Secretary General after the approval of the Executive Board;
- b) To examine and approve the financial reports and audited statements of the Committee which shall be presented to the Assembly by the Treasurer after the approval of the Executive Board;
- c) To study and approve the action plan and budget of the Committee for the subsequent year drawn up by the Executive Board;
- d) To make decision upon the affiliation of any member to the Committee and to decide to suspend or expel any member of the Committee;
- e) To study and approve the proposals presented by the Executive Board regarding the amendments of the
- f) To study and decide over the proposals and plans submitted to the Assembly.
- g) To elect the members of the Executive Board after termination of their tenure of office or in case of any vacancy in the positions within the Executive Board.
- h) To interpret the Statutes and by-laws of the Committee and make final decisions if case of any doubt, subject to the rules of the Olympic Charter.
- I) to consider and make decision upon any matter that is brought to the agenda of the Assembly.
- j) Elects the president, Board of directors, members of the GMMAF.
- K) approves the budgets and financial statements.
- l) Approves the minutes of the General assembly.
- m) Adopts and amends the statutes and regulations of GMMAF
- n) Sets the amount of the membership fee on the activity reports.
The Meetings of the Assembly:
The General Assembly shall hold both ordinary and extraordinary meetings as follows:
- a) Ordinary meetings must be held at least once a year. The agenda of the ordinary meetings shall be determined by the Executive Board based on the duties and powers of the Assembly.
Any Member wishing to add a new item to agenda must submit it to the Board of directors 1 month before the meeting.
Together with the Final agenda, the administration shall circulate details of Membership applications.
- b) Extraordinary meetings shall be held anytime at the written request of at least one- third of the voting members of the General Assembly or of at least one-half of the members of the Executive Board indicating the reasons for such a request. The notification must be sent with the agenda 3 days before the meeting to the GA members.
Notice for the Meetings of the General Assembly:
Notice for any meetings of the Assembly shall be sent by the General Secretariat to all members of the Committee at least twenty-one (21) days prior to the meeting.
The date, time, place and agenda for the meeting. Any proposal from any voting member of the Committee to include a specific matter in the agenda of the meeting shall be submitted in writing to the General Secretariat no later than ten (10) days prior to the meeting and shall be circulated to all members by the General Secretariat.
QUORUM FOR THE MEETING OF THE GENERAL ASSEMBLY:
Unless otherwise indicated in these statutes, the quorum for any General Assembly Meeting shall be at least one-half of the voting members of the Committee provided always that the delegates of the National Federations affiliated to International Federations governing sports constitute a voting majority. In the event of a quorum not being present within an hour of the time fixed for a meeting, the meeting shall be adjourned for a period of two weeks at the same time and place. If at such adjourned meeting a quorum is not present, then the Chairman shall conduct the meeting with those member’s present provided always that the delegates of the National Federations governing sports on the programmer of the Olympic Games constitute a voting majority.
In the absence of a quorum, a second General assembly shall be held and in second General Assembly no quorum is required.
CHAIRMAN OFTHE MEETING OF THE GENERAL ASSEMBLY:
Meetings of the General Assembly shall be chaired by the President. In the absence of the President, the First Vice President shall preside. In the absence of the First Vice President, the Second Vice President shall preside. In the absence of all of them, the Meeting shall elect a Chairman from among the members present and entitled to vote.
Voting at Meetings of the General Assembly: Voting at Meetings of the General Assembly shall be as follows:
- a) Each member/delegate mentioned under Article Five a), b), c), d) and e) of these Statutes shall have one vote.
- b) The voting majority of the Meetings must consist of the votes cast by the delegates of the International committee.
- d) Unless otherwise indicated in these Statutes, voting shall be by a show of hands unless a vote by secret ballot is requested by at least two voting members or delegates present at the Meeting.
- e) Voting shall be by secret ballot when elections take place. f) Voting by proxy is not allowed.
- f) The President shall have a casting vote in the event of a tied vote.
- g) Delegates may represent one additional member if an appropriate proxy authorization has been submitted in writing to the Board of directors prior to start of General Assembly.
- h) All decisions shall be made by the majority of the votes, who have voting rights with the exception of any indication to the contrary in these statutes.
- I) Acceptance of new members, Amendments to the statutes, Modification of Agenda, suspension or Dissolution require the majority of the votes.
DECISIONS AT MEETING OF THE GENERAL ASSEMBLY:
Unless otherwise indicated in these Statutes, decisions shall be taken by simple majority (at least 50%) of the votes cast by the voting members/delegates present. In the event of tie, the Chairman of the meeting shall have a casting vote (except for elections).
Unless otherwise mentioned by the General Assembly, the decisions of the Assembly shall come into force immediately or after it is notified to the concerned bodies (when applicable).
MINUTES OF THE MEETING OF THE GENERAL ASSEMBLY:
The Secretary General (or in his/her absence any staff of the General Secretariat or any member/delegate present designated by the Chairman of the Meeting) shall be responsible for preparing and forwarding the minutes of the Assembly meetings to all members of the Committee within one week from the date of the Assembly meeting.
The minutes of the meetings are recorded in English and submitted for approval by board of directors after the meeting.
The minutes are submitted for approval at the next general Assembly, and no correction or alterations to the minutes will be accepted without written notification to the Administration, duly received and acknowledged within a month.
THE COMPOSITION OF THE EXECUTIVE BOARD:
THE EXECUTIVE BOARD SHOULD BE COMPOSED OF 15 MEMBERS AS FOLLOWS:
- Vice President
- Managing Director
- Associate Director
- Director General
- Secretary General
- Treasurer Assistant
- One Athlete representative fulfilling the conditions mentioned in the Rule
Note 1: All those members (except for the Secretary General who is a non-voting member appointed by the Executive Board) must be elected by the General Assembly from among its voting members and the nominees submitted by its voting members,
Note 2: Both genders shall be represented within the Executive Board.
The President, Vice President, elected by the General Assembly.
Any representative of a National MMA Federation can stand as candidate to the Board of directors.
when a member of the Executive Board has failed to fulfil his/her duties and tasks, has infringed the present Statutes or the Code of Ethics, provided that the member(s) concerned has/have received a statement of reasons and has/have been given a reasonable opportunity to be heard before the Extraordinary General Assembly.
THE DUTIES AND POWERS OF THE EXECUTIVE BOARD AND THE MEMBERS OF THE BOARD:
- The main duties and powers of the Executive Board are as follows:
- a) To lead and direct all the affairs of the Committee including the administrative, financial, technical and international matters.
- b) To prepare the annual action plan and budget of the Committee to be submitted to the General Assembly for approval.
- c) To appoint the managerial positions of the Committee such as the directors of the NOC, the persons in charge of the various sections of the National Teams’ Monitoring Center, Commissions and sport delegations
- d) To appoint the Committee’s representatives participating in international forums and congresses
- e) To cooperate and support the national federations and other national sport bodies in international forums and extend any assistance to the individuals who hold positions in international federations, Asian confederations and other international sports organizations.
- f) To examine and approve all the missions organized by the Committee and approve individuals selected for a single or group mission.
- g) To study and approve the internal bye-laws of the Committee codified to govern the Committee’s own affairs such as those of administration, employment, finance and transactions.
- h) To study and approve the organizational chart and the human resources structure of the Committee.
- I) to exercise any other power and responsibility as delegated by the General Assembly within the framework of these Statutes.
- j) The Board of directors shall decide on 50% +1 majority vote on any issues.
- k) Appoints any commissions it deems necessary at any time.
- l) Sanctions GMMAF Events.
- m) Can cancel provisionally the membership of any Members until rectification by the General Assembly.
- n) Prepares all details and recommends any membership affairs to the General Assembly.
- o) Approves Membership, which will be ratified at the time of the next General Assembly.
- p) Are responsible in all matters that are not served to other bodies by the statutes, regulations of GMMAF.
Note 1: The Executive Board and the members of the Executive Board are accountable to the General Assembly for their work.
Note 2: Urgent decisions can be taken by the Board of Management between two meetings of the Executive Board subject however to ratification at the next Executive Board meeting.
Note 3: The Executive Board may delegate a part of its duties to the Board of Management or any of the latter’s members.
- The main duties of the members of the Executive Board shall be as follows:
- a) President: The President shall be the legal representative of the Committee. The President shall supervise the general running of the Committee and ensure that the Committee operates in accordance with the Olympic Charter and these Statutes and the decisions of its bodies are respected and implemented. The President shall preside over the meetings of the General Assembly and Executive Board. The President shall exercise any other duties assigned by the General Assembly or the Executive Board in the framework of these Statutes.
- b) Vice President:
He/she shall exercise any other duty assigned by the General Assembly or the Executive Board in the framework of the Statute.
- c) Secretary General and Assistant Secretary General: both the Secretary General and Assistant Secretary General are appointed by the Executive Board as full time professional positions with a working contract. The Secretary General is responsible for the General Secretariat and administration as mentioned also in Article Twenty of these Statutes.
In particular, he or she is responsible for sending notices and related documents for the meetings; preparing the reports of the Committee for presentation to the Executive Board and General Assembly; taking the minutes of the meetings of the General Assembly and Executive Board. Keeping all registers and records of the Committee.
The Secretary General shall also exercise any other duties assigned by the General Assembly, the Executive Board or the President in the framework of these Statutes. In case of the absence of the Secretary General the Assistant Secretary General will carry out the duty of the Secretary General.
- d) Treasurer and assistant treasurer: The Treasurer shall exercise his/her functions as specified in Chapter Nine of these Statutes. The Treasurer shall also exercise any other duties assigned by the General Assembly, the Executive Board or the President in the framework of these Statutes. In case of the absence of the Treasure, the assistance Treasure will carry out the duty of Treasurer.
- e) Members of the Executive Board:
The members of the Executive Board shall actively contribute to the activities of the Executive Board and can be entrusted with
Specific tasks assigned by the General Assembly, the Executive Board or the President in the framework of these Statutes.
- f) Athletes’ representative: The athletes’ representative shall represent the views, rights and interests of the athletes and make their voice heard within the Executive Board. He or she shall in particular make recommendations to the Executive Board on issues related to athletes. He or she can be entrusted with specific tasks assigned by the General Assembly, the Executive Board or the President in the framework of these Statutes.
THE EXECUTIVE BOARD MEETINGS:
Regular meetings of the Executive Board shall take place at least once a month.
The Extraordinary meetings can be held anytime at the written request of at least 1/3 of the members of the Executive Board or at the request of the President.
Notice shall be sent by the General Secretariat to all members of the Executive Board at least seven (7) days prior to the meeting, indicating the date, time, place and agenda for the meeting. Any proposal from any member of the Executive Board to include a specific matter in the agenda of the meeting shall be submitted in writing to the General Secretariat no later than three (3) days prior to the meeting and shall be circulated to all members by the General Secretariat.
The quorum for the meetings of the Executive Board shall be at least one-half of the voting members of the Executive Board.
Meetings of the Executive Board shall be chaired by the President. In the absence of the President, the Vice President shall preside. In the absence of them, the Meeting shall elect a Chairman from among the members present and entitled to vote.
Voting at Meetings of the Executive Board shall be as follows:
– Each voting member of the Executive Board shall have one vote.
– Voting shall be by a show of hands unless a vote by secret ballot is requested by at least two voting members present at the meeting.
Voting by proxy is not allowed.
Decisions shall be taken by simple majority (at least 50%) of the votes cast by the voting members present. In the event of tie, the Chairman of the meeting shall have a casting vote.
The Secretary General (or in his/her absence any staff of the General Secretariat or any member present designated by the Chairman of the Meeting) is responsible for establishing the minutes of the meetings of Executive Board. The minutes shall be circulated to all members of the Executive Board within 7 days following the meeting.
THE DUTIES AND POWERS OF THE SECRETARY GENERAL:
The Secretary General shall be responsible for implementing the decisions of the Executive Board and shall have full authority to carry out all the Executive affairs of the Committee after the approval of such by the Executive Board. He shall be in charge of the administration (General Secretariat) and shall carefully supervise the operational side of the duties.
ARTICLE 21 – THE DUTIES AND POWERS OF THE CENTER:
THE MAIN DUTIES OF THE NATIONAL TEAMS MONITORING CENTER ARE AS FOLLOWS:
- a) To direct, monitor and evaluate the plans and performance of national federations with regard to their preparation and participation in international events which fall under the authority of the Committee. The Center shall have to present regular monthly reports of its activities to the Executive Board.
- b) To cooperate and interact closely and cordially with the national federations’ officials, particularly with the national teams’ committees of the federations toward a smooth implementation of the approved programs and also present modifying comments to improve the trend of the preparation of athletes and national teams;
- c) To study and present technical and management analysis report and make decision- planning with regard to participation of teams in events taken up in the Executive Board’s working agenda.
- e) To prepare standard monitoring and evaluation forms for assessing national federations’ performance. The performance evaluation reports of the federations shall be prepared and submitted to the Executive Board.
- f) To carry out other related duties entrusted to the Center by the Executive Board.
Note: The programs and plans drawn up by the Center shall be implemented after the approval of the Executive Board.
STRUCTURE OF THE CENTER: A) THE BOARD OF MANAGEMENT
- b) The Center’s Committees; There shall be seven committees namely:
– Planning and Budgeting Committee – Scientific Committee – Medical Committee – Psychology Committee – Cultural Committee – Physical
Committee – Audit
Abilities Assessment and Measurement Committee
- c) The Technical Analysis and Evaluation Council: This Council shall function as liaison between the Executive Board and the Center’s bodies and is responsible for ensuring the good quality of the Center’s services and also for monitoring the smooth workflow of the Center.
Note 1: The members of the Center’s Board of Management and other officials and members having positions at different levels within the Center, shall be appointed by the Executive Board. The heads of committees shall be appointed at the proposal of the
Center’s chairman and members of the committees shall be appointed as proposed by the heads of the respective committees.
Note 2: The letters of appointment for the members of the Board of Management, heads of committees and the head of the Technical Analysis and Evaluation Council shall be signed by the President while the appointment letters for other members shall be signed by the Secretary General.
Note 3: The Technical Analysis and Evaluation Council shall be composed of a head and three to five member and all committees functioning under the umbrella of the Center shall have a head and two to 4 member. The number of members for both bodies shall be determined at the discretion of the Executive Board.
Note 4: As of necessity, the Executive Board may decide to change the structure, composition and duties of the Center’s committees, and shall notify all the concerned bodies of such changes for implementation. However, such changes shall have to be ratified by the Assembly in its first meeting.
ARTICLE 23 – MAIN DUTIES OF THE CENTER’S COMMITTEE:
- PLANNING AND BUDGETING COMMITTEE:
The financial year of the GMMAF Starts from 1st of February to 31st of January.
- a) To set up a timeline table for the activities of the Center.
- b) To categorize national federations and different sports disciplines in cooperation with other committees for a target–oriented budgeting.
- c) To set up the general framework of the federations’ programs with the cooperation of the other committees.
- d) GMMAF is funded by the sponsors, Donation, Sanction fees and Membership fees.
The President is authorized to make expenditures up to a limit agreed upon by the Board of directors within the limit of approved budget and described in the finance in Bylaw.
All expenditure exceeding the Final limits of the authority of the president must be authorized.
Members shall only be financially liable up to a limit of their annual subscription to the GMMAF.
2- Scientific Committee:
- a) To prepare and control the performance timeline forms of national teams.
- b) To examine the technical (operational) programs of national federations and ensure that such operations correspond with up-to date sport sciences.
- c) To provide, at the request of national federations, technical advice with regard to developing national teams’ programs and present appropriate solutions to propounded matters.
- d) To organize educational workshops and programs with the aim of updating the knowledge of the technical personnel and managers of national teams.
3- Medical Committee:
- a) To provide complementary insurance coverage for national teams’ athletes and prepare specific medical data dossier compiled for every athlete.
- b) To control the nutritional and rehabilitation programs prepared for athletes participating in training camps.
- c) To take preventive measures, control and fight against the use of doping by athletes.
- d) To improve hygienic conditions in the national teams’ preparation camps.
- e) To make the necessary coordination regarding the medical coverage of sports delegations of the country.
- f) Insurance: All members are responsible for obtaining insurance for their federations and athletes including coverage for sports accidents in national and international competitions.
- g) GMMAF accept no liability whatsoever towards Members. The burden of proof for establishing any liability of GMMAF rests with members.
4- Psychology Committee:
- a) To find access to information on athletes such as their backgrounds as well as their psychological and social conditions with the purpose of analyzing their psychological skills growth.
- b) To determine the psychological health condition of athletes in different dimensions and identify the levels of their anxiety and motivation.
- c) To help raise the psychological skill levels of athletes and take preventive measures to that effect.
- d) To help employ experienced sports psychologists in the national team camps.
5- Cultural Committee:
- a) To confirm the liaison officers appointed by national federations.
- b) To identify the cultural problems of the national federations.
- c) To motivate the national teams’ athletes to promote their ethical virtues;
- d) To prepare specific and cultural art programs for athletes, officials and technical personnel of the delegations.
6- Physical Abilities Assessment and Measurement Committee:
- a) To prepare the physical norms and standards for MMA discipline.
- b) To examine the physiological performance and also the physical abilities assessment of national teams’ athletes.
- c) To assess and categorize the Anthropometric characteristics of national teams’ athletes.
- d) To propose improvements with the aim of removing the existing problems and weaknesses coming up as a result of the tests.
Note: The six committees shall be responsible for controlling the approved programs being implemented by national federations and evaluate their performance on periodical basis. The committees shall also present regular monthly reports to the Center which shall subsequently be submitted to the Executive Board after being carefully studied, combined and edited.
7) Audit Committee:
- a) All administration and any financial matters of the GMMAF are subject to auditing.
- b) All financial documentation is to be submitted as requested by the audit committee.
- c) An audit will be carried out at least once in a year, with the understanding that additional audits may be carried out at the intervals if necessary.
– Main Duties of the Technical Analysis and Evaluation Council:
The main duties of the Technical Analysis and Evaluation Council are as follows:
- a) To cooperate with the committees of the Center toward a smooth discharging of duties.
- b) To monitor continuously the technical operational programs of the national federations by technical analyzers, and evaluate their performance periodically for presenting reports to the Executive Board
- c) To present constructive proposals to the Executive Board for improving the national teams’ preparation stages and the performance of the national federations.
- d) To supervise and evaluate the performance of the different sections of the Center and to ensure the smooth progress of all the affairs and present reports to the Executive Board.
- e) To study the condition of teams and athletes in Asia and in the world and develop a comparative study of teams and athletes vis-à-vis their counterpart contestants with the aim of analyzing the existing situation and anticipating the eventual results of the athletes and teams. In this regard, the council shall make constructive proposals to the Executive Board.
Note: The technical analyzers shall be selected at the proposal of the Council’s Head from among the individuals who have expertise in different sports disciplines at international level. The selection of such experts shall have to be approved by the Executive Board.
The Executive Board members wishing to attend the meetings of the National Teams’ Monitoring Center and its bodies including those of the six committees may do so. The Secretary General shall supervise the coordination needed to be made in this respect.
- a) To plan for smooth preparation and support of assigned delegation in collaboration with the Committee’s Secretary General;
- b) To select the members of the delegation’s management team from the individuals experienced in international sport missions and propose them to the Executive Board for approval;
- c) To convene regular meetings with the concerned officials of national federations for the necessary coordination and resolving any problems hindering the smooth preparation trend of national teams.
- h) To make the necessary coordination toward the smooth running of all the affairs related to the assigned delegation.
Note 1: The letters of appointment of the delegation’s management team members shall be signed by the Secretary General after approval of the Executive Board.
Note 2: The Secretary General, in coordination with the chef de mission, shall take all the necessary measures required for the preparation, dispatch and management of the delegation in the host country and shall supervise and ensure the smooth progress of the relevant affairs.
– Duties of the Commissions: The commissions shall function as decision-planning bodies of the Committee and have the role of consultative working groups, each in its specific field of specialization. Not being involved in the operational side of the duties of the Committee, the commissions shall assist the Executive Board in making decisions on the relevant issues.
Note 1: Every commission shall be composed of a chairman, a secretary and 3 to 5 members appointed for a two–year term. Re–appointment of the commission members is possible.
Note 2: The chairmen of commissions shall be appointed by the Executive Board and their letters of appointment shall be signed by the President of the Committee.
Note 3: The secretary and members of each commission shall be proposed by the chairman of the commission and their letters of appointment shall be signed by the Secretary General after the approval of the Executive Board.
Note 4: The Executive Board may, according to needs and in keeping with the list of commissions, change the number, structure, titles and duties of the commissions. However, the number of commissions shall not, at any case, exceed 15 and the number of the members of each commission shall not be more than 8 persons.
Note 5: Athletes’ Commission (Note: This Commission shall be established in accordance with the IOC guidelines and Notes 1, 2, 3 and 4 of this article do not apply to this commission).
Note 6: Each commission shall draw up a bye-law for itself that has to be approved by the Executive Board.
Chapter 9 – Financial Affairs
ARTICLE 29 – Treasurer: With the observance of the current rules and regulations and of the relevant bye-laws and in the framework of the Executive Board’s decisions, the Treasurer shall stabilize the Committee’s finances according to the orders of the President or the Secretary General.
ARTICLE 30: The Treasurer shall prepare the annual financial report of the Committee in coordination with the Secretary General. The annual audited financial report shall have to be approved by the Executive Board and the General Assembly.
ARTICLE 31: The Treasurer shall prepare the annual budget of the Committee in coordination with the Secretary General. The budget shall have to be approved by the Executive Board and the General Assembly.
ARTICLE 32: The Executive Board shall nominate to the General Assembly an official auditor (true or legal) to endorse the financial statements of the Committee. The appointment of the nominated auditor shall be subject to the approval of the General Assembly. The auditing of accounts must be based on internationally–recognized accounting and auditing standards.
ARTICLE 33: Any proposal for amendment(s) to the Statutes shall be submitted to the Executive Board which shall present it to the General Assembly for consideration and decision… The Statutes and subsequent amendments to it must, at all times, be in compliance with and must be approved by the International Committee. The amendments shall only come into force if approved by the International committee.
ARTICLE 34 – Disputes Resolution and Arbitration:
Any sports-related disputes within the Committee shall be resolved by the competent bodies of the Committee, with the General Assembly being the supreme decision-making body of the Committee. For that purpose, the General Assembly may decide to make a final decision, or the General Assembly may decide to establish any conciliation, mediation or arbitration body to resolve the dispute.
Any final decision made by the General Assembly in the dispute in question or by the conciliation, mediation or arbitration body set up for that purpose may be submitted exclusively by way of appeal to the Court of Arbitration for Sport (CAS) in Lausanne, Switzerland, which will resolve the dispute definitively in accordance with the Code of Sports Related Arbitration. The time-limit for appeal is twenty-one days (21 days) after the reception of the decision concerning the appeal?
The Disciplinary committee, as appointed by the General Assembly, will hear all matters related to violations of the code of conduct, the code of ethics and the anti-doping policies.
Any punishment determined by the disciplinary committee must be in writing, delivered and individuals subject to the discipline must be reported to the GMMAF Board of directors.
The GMMAF disciplinary code will set a limitation period for prosecuting offences and executing disciplinary measures under these statutes.